Showing posts with label Essentialism. Show all posts
Showing posts with label Essentialism. Show all posts

Friday, September 12, 2025

Essentialism (XXXII): Final (Essential) Thoughts

 Friends:

Thank you so much for your patience and tolerance on this journey. 

I can assure you that when I started to write about Essentialism back in January, I had no intention of making this into what has turned into a 31 week essay, a sort of extended book report that almost exceeds the length of a year of college classes. But the book was too complex, the ideas too nuanced and deep, that anything other than a full examination seemed to do.

It is fair to ask at the end of any journey "Was it worth it?" and "What did you learn?"

Was it worth it? Yes, I believe so.  It has been some time since I have given myself the luxury of focusing on a single book like this.  Reading, and re-reading, and then writing what I read has given me a focus on this idea that I had not anticipated.  In the question of breadth versus depth, I went with depth in this instance.  And I am not disappointed.

What did I learn?  Other than re-introducing myself to the concepts of this book and dwelling on them in more detail (this is not my first journey through it), I might argue it was less of a learning and more of a right timing issue in that - between a relocation and a re-orientation of my life - I was primed to look at my life and the things in it in a new way. Some of these things - for example -the sale of The Ranch - have already manifested themselves as they seemed to have become - in a sense - "non-essential" to my life as it now is.  As I continue to think on these things, I suspect there will be more.

These essays are now collected and posted to a page at the right, both for readers as they need them, but mostly for myself as I need to constantly keep such things in front of me.

There is one final quote I have to offer from McKeown from his last chapter:

"The life of an Essentialist is a life lived without regret.  If you have correctly identified what really matters, if you invest your time and energy in it, then it is difficult to regret the choices you make.  You become proud of the life you have chosen to live."

Or differently said, from the beginning of the book by Mary Oliver:  

"Tell me, what is it you plan to do

 with your one wild and precious life?"

Friday, September 05, 2025

Essentialism (XXXI): The Core Of Essentialism

 What, wonders Greg McKeown as he nears the end of his book, has Essentialist offered him?

More Clarity:  "As you continue to clean out the closet of your life, you will experience a reordering of what really matters.  Life will become less about efficiently crossing off what was on your to-do list or rushing through everything on your schedule and more about changing what you put on there in the first place.  Every day it becomes more clear than the day before how essential things are so much more important than the next most important thing in line.  As a result, the execution of those essentials becomes more and more effortless."

More Control:  "You will gain confidence in your ability to pause, push back, or not rush in.  You will feel less and less a function of other people's to-do lists and agendas.  Remember that if you don't prioritize your own life someone else will.  But if you are determined to prioritize your own life you can.  The power is yours.  It is within you."

More Joy In The Journey:  "With the focus on what truly is important right now comes the ability to live life more fully, in the moment.  For me, being more present in the moment has been making joyful memories that would not otherwise exists.  I smile more.  I value simplicity.  I am more joyful.

As the Dalai Lama, another true Essentialist, has said:  'If one's life is simple, contentment has to come.  Simplicity is extremely important for happiness.'"

McKeown closes this chapter with the story of a father whose three year old daughter died.  As he put together a video of her life, he realized that it was not they had not gone on outings and trips, it was that he had no pictures of his daughter.  He was so busy capturing the scenery, the meals, the views, that he missed the essential thing.

This thought, says McKeown represents two of the personal learnings from the writing of the book Essentialism.  The first is how important his family is to him and how everything else fades in importance.  The second how short our time is on this earth and what a challenge it is to use that time - "precious - and precious is perhaps too insipid a word" - to spend on the essentials.

The Essentialists recognizes that time and mortality are real - and that both are short.

McKeown closes with the following:

"Will you chose to live a life of purpose and meaning, or will you look back on your one single life with twinges of regret?  If you take one thing away from this book, I hope you will remember this: whatever decision or challenge or crossroads you face in life, simply ask yourself, 'What is essential?"  Eliminate everything else.

If you are ready to look inside yourself for the answer to this question, then you are ready to commit to the way of the Essentialist."

---

On the Computer In My Pocket, I have added a countdown timer.  A Death Countdown timer.

I have averaged the lifespans of my maternal and paternal grandfathers and TB The Elder (who seems the most relevant) and put in a number.  Every day now, the calendar counts down towards that identified date.

Yes, of course I am cognizant of the fact that I could die tomorrow or five years from now.  But I need something that focuses the mind in a way more meaningful than that.  A fixed, estimated date has helped that.

When I get frustrated now, or feel stressed or too many tasks come at me, I pull out the timer and look at it.  There is not a lot of time on that calendar.  And then I ask myself "Is this really worth it?"

At least one of my coworkers says I talk about death too much. But I will also note in our conversations, she has started to be willing to take more time off and not worry about work so much.

I may not be an Essentialist, but hopefully I am on my way.

Friday, August 29, 2025

Essentialism (XXX): Execute: Be

 "Beware the barrenness of a busy life" - Socrates

McKeown starts this chapter with story of Mahatma Gandhi, a man who started his adult life thinking that he would become a barrister and ended his life pursing the liberation of the oppressed, ultimately seeing the independence of India.  Gandhi, suggest McKeown, the essence of the Essentialist life: having found his purpose, he removed everything that did not serve it, a process he called "reducing himself to zero".  He wove cloth and wore it.  He avoided all newspapers as "their contents only added non-essential confusion to his life."  He simplified his diet.  He went days without speaking.  At his death, he owned less than ten things.  He never - intentionally - held political office, yet became the Father of his Nation.

It is impossible, suggests McKeown, to argue with the statement that Gandhi lived a life that mattered.

We are all not Gandhi - nor should we be.  But, McKeown suggests, we can purge of our lives of the non-essentials and live the way of an Essentialist, each in our own way.

There are two ways of thinking about Essentialism. The first is something that we practice occasionally, something we try to fit into our lives as yet another thing that we have to "pack in".  The second is to think of it as something that we are, something that is intrinsic to us.

Essentialism finds its itself embedded in many spiritual and religious traditions. Whether as founders of religion or as reformers, the call to the essentials of a faith and its cousin, simplicity, are in almost every major religious tradition,  And this extends to philosophers and men and women of all walks of life:  anyone can embrace the way of the Essentialist.

Like many things in life, McKeown suggests that the Non-essentialist runs the risk of minoring in the majors.  The Non-essentialist has non-essentials at their core; they can never - without reversing the two - reach the essentials on a long term basis:


In contras, the Essentialist has identified their Essentials and have them at the core:


Over time, then, the Essentialist continues to make the essentials more of their core and the non-essentials less:



(Author's note:  If this looks a lot like Stephen Covey's Circle of Control, you would not be wrong.)

As we focus on our Essentials, we will encounter new opportunities and options - which themselves can lead us astray from our main purpose.  But if we know our essentials - if we are Essentialists - we will have the clarity to recognize which of those opportunities and options match with our interests, talents, and purpose.

By continuing to focus on the Essentials - by making the decisions every day to focus on those things that are our Essentials (and these will be different for every person), we slowly transform ourselves into an Essentialist. We learn to do less and less - so that we can do more.

---
Application:

The quote from Socrates resonates with me, especially in an age given to busy-ness and effort and a life that can be 24/7/365 if we let it.  We can plan out every minute of every day and still accomplish nothing of value.

One of the "lectures" that I give as part of "Sage Advice" portion of my job to those entering the industry is how my career over the past 25+ years has been reduced to documents being stored away (once upon a time in bankers boxes in storage facilities, now mostly online storage), waiting for shredding and/or deletion.  Hours, days, weeks, months even years spent on projects that were super critical at the time and were presented as needing my total sacrifice - all slowly drifting away as recycled paper and re-opened memory.

Does that cover everything?  Of course not.  There were plenty of things that I did that were outside of that venue (or even in it) that were essential, times with family and friends, of service and enjoyment, of things that lasted beyond the moment themselves.

There were some. There could have been more.

My struggle has not so much been having the non-essential and essential reversed in my core, it has been my unwillingness to surrender the non-essentials to the more essential because...reasons.  Choice was seen as limiting, not expanding my ability to do more through less.  Sometimes choosing the good was confused with choosing the best.

Now I am trying to always ask:  What is truly essential?

Friday, August 22, 2025

Essentialism (XXIX): Execute: Focus

"Life is available only in the present moment.  If you abandon the present moment, you cannot life the moments of your life deeply." - Thich Nhat Hanh

Greg McKeown starts this chapter with a story of Coach Larry Gelwix, who coached the Highland High School Rugby team to 418 wins, 10 losses, and twenty national championships over 36 years.  Coach Gelwix has a simple question which, conveniently, is a simply acronym for win as well:  "What's Important Now?"

This helps his players focus - instead of getting caught up in what just happened (the past) or worrying if they will win (the future), it helps them focus on the play they are in "right now" (McKeown's emphasis).  It also allows the players to stay focused on how they are playing:

"Larry believes a huge part of winning is determined by whether the players are focused on their own game or their opponent's game.  If the players start thinking about the other team they lose focus.  Consciously or not, they start wanting to play the game the other team is playing.  They get distracted and divided.  By focusing on their game in the here and now, they can all unite around a single strategy.  This level of unity makes execution of their game plan relatively frictionless."

Coach Gelwix makes a difference between being beaten and losing.  Being beaten means they were better than his team.  Losing means that the team lost focus on what was essential.

To operate at your highest level of contribution, says McKeown, we have to deliberately tune in to what is important in the here and now.

For the Essentialist, there is only the now.  There is not the past with its mistakes and errors or the future with its possibilities or worrying about the things we cannot control.  There is only being focused and present in the current moment and on what we are doing now.

He revisits the Ancient Greek concepts of time, something we have touched on before here as well:  chronos, the simple passage of time, and kairos, those moments in time that are right, opportune, different.  The way of the Essentialist is to tune into the present, into the kairos moments, to those things that are truly important right now.

To be focused is to be present in the moment.  To this end, McKeown points out that while some multi-tasking may be possible, what is not possible is multi-concentration or multi-focus.  We can only focus on one thing at a time.

So how do we focus?  How do we be in the now?

- Figure Out What Is Important Right Now: "When faced with so many tasks and obligations that you can't figure out which to tackle first, stop.  Take a deep breath.  Get present in the moment and ask yourself what is the most important this very second - not what's important tomorrow or even an hour from now.  If you're not sure, make a list of everything vying for your attention and cross off anything that is not important right now."

- Get The Future Out Of Your Head:  A helpful practice McKeown mentions here is taking a moment and listing things which are essential - but not right now-  out of his head and onto a piece of paper.  This helps him to focus by not losing the ideas and knowing that these were now things that he did not need to act on.

- Prioritize:  After prioritizing the "Right Now" list, work on those first, one at a time until they are done.  This allows focus on those things.

McKeown quotes the Buddhist monk Thich Nhat Hanh, who spends an hour a day drinking tea with other monks:

"Suppose you are drinking a cup of tea.  When you hold the cup, you might like to breathe in, to bring your mind back to your body, and you become fully present.  And when you are truly there, something else is also there -life, represented by the cup of tea.  In that moment you are real, and the cup of tea is real.  You are not lost in the past, in the future, in your projects, in your worries.  You are free from all of your afflictions.  And in that state of being free, you enjoy your tea.  That is the moment of happiness, and of peace."

Pay attention, says McKeown, to the kairos moments of our day.  Write them down, think of what triggered that moment and what you brought from it.  If you can recognize that trigger, you can try to re-create it.

---

Application:

Typically at this point I would write "As long-time readers of my blog know...".  But that would yet another rehashing of a comment that we have discussed for a long, long time: I have trouble focusing.  Instead, it is perhaps more useful to consider the wider world around us.

And how that world does everything in its power to prevent focusing.

We live in an age of distraction. Mathew Crawford in his book The World Beyond Your Head refers to the loss of what he calls The Attention Commons, that space that used to exist where people were effectively free from having their attention grabbed by advertising or a constant stream of noise and images.  Nicholas Carr in his book The Shallows quotes research that notes that at the best of times, our minds can hold 3-5 thoughts in working memory - and thanks to the wonder of the InterWeb and the plasticity of our brains, we are literally becoming unable to concentrate on deep issues.  The very fact that we can be in a meeting with people speaking and a computer and two cell phones in front of us, checking each for updates as we move from screen to screen, never really in any one conversation - and that this is acceptable behavior - should give a clue about how the modern world values focus.

With this sort of avalanche against us, the ability to focus in the modern world is almost a superpower.

What is the best way I have been dealing with it?  Very old methods.  Do one thing at a time and, to the best of your ability, remove all other options to multi-focus (e.g., write and check e-mail or even, for me, write and listen to something).  Do things via analog (which almost by default is doing one thing at at time).  And try, more and more, to do less and less via the InterWeb.

Focusing in the modern environment is not impossible.  It is just very, very hard.

Friday, August 15, 2025

Essentialism (XXVIII): Execute: Flow

 "Routine, in an intelligent man, is a sign of ambition." - W.H Auden

Greg McKeown starts this chapter with a story of Michael Phelps, the multiple gold-winning medalist in Olympic swimming. He goes through a series of activities - a routine - that he applied not just on race day, but every day of training.  Leg placement, stretches, how he mounted the block - the same.  Along with this physical routine, his coach  Bob Bowman gave him a mental routine - "The Videotape" - which was visualizing swimming the perfect race.  In slow motion, with every detail, every morning and every evening.  

His routine had become his habit, so when he raced, he was not acting in any different way than he had envisioned acting a thousand times before.  The habit had taken over; he was just executing a program.

The Nonessentialist, suggest McKeown, only thinks of the essentials when they are forced to do something about them using raw effort and labor and a push. The Essentialist, on the other hand, "...designs a routine that makes achieving what you have identified as essential the default position." There may be labor involved, but it is effort in the right places through the right routine.

"Routine", he says, "is one of the most powerful tools for removing obstacles."  Enshrine the essentials in a routine and after that initial burst of energy, there is nothing left to do except follow the routine which drives the essentials.

Mihaly Csikszentmihalyi (The author of Flow) states that "Most creative individuals find out early what their best rhythms are for sleeping, eating, and working, and abide by them even when it is tempting to do otherwise. They wear clothes that are comfortable, they interact only with people they find congenial, they only do things they think are important.  Of course such idiosyncrasies are not endearing to those they have deal with...But personalizing patterns of action helps to free the mind from the expectations that make demands on attention and allows intense concentration on matters that count."

40% of our choices, suggests a Duke University study, are unconscious - which means that we develop routines that we execute without thinking. Reprogramming is possible, but unless we consciously choice our internal programming, we run the risk of doing routines that are not helpful to our essentials.  How do we get there?

Overhaul Your Triggers:    McKeown borrows heavily here from Charles Duhigg and his book The Power of Habit (an excellent read). In short, Duhigg notes that each habit we have is made up of a cue, a routine, and a reward.  The cue triggers the brain to go into automatic mode, which then engages the routine, which then delivers the reward - which reminds your brain why this habit (and not another one) is worth remembering.  Changing our routine, then, is not so much changing our habits as it is changing our cue from triggering a non-essential activity to an essential ones

Create New Triggers:  McKeown uses himself here as an example.  Wanting to journal, he failed miserably on a regular basis - until he tried putting his journal in his bag right next to his phone, such that when he pulled his phone from his bag to charge it every night, the journal was right there, cuing him to write in it.  Once the habit was established, he trained himself to write in the journal as soon as he saw it.

Do the Most Difficult Thing First: McKeown looks at Ray Zinn, the (then) CEO of Micrel who at the time of writing was 78 years old and had been CEO of the company for 35 years.  The company's stock never dropped below its IPO value during that time except for one year.  He credits his success with an iron routine (rising at 0530 every day, exercising for an hour, eating breakfast at 0730 and arriving at work at 0815, having dinner with his family at 1830, and then going to bed at 2000).  At the time of writing, he had done this for 50 years.

On top of all of this, he credits the fact that his highest contribution is governed by a single rule:  "Focus on  doing the hardest thing first".  "After all", Zinn says, "we already have too much to think about.  Why not eliminate some of them by establishing a routine?"

McKeown suggests the same: Find your cue, do the hardest thing first thing in the morning, and see how the day goes from there.

(The motivational speaker Brian Tracy had a similar concept:  Eat the frog.  As, of course, if one ate a frog the first thing in the morning, everything else would be easy.)

Mix Up Your Routines:  Routine can become, well, routine.  Thus, suggests McKeown, it is okay to mix up your routine for different days of the week.  This allows the mind to spend time on different areas, thus allowing some variety and avoiding "routine fatigue".

Tackle Your Routines One by One:  Try to implement multiple routines or multiple changes to multiple routines, and you are likely to fail.  Instead, McKeown suggests starting with one routine and one change.  Embed that, then move from there.

The changing of routines, especially Nonessential ones, can be hard, says McKeown.  We have invested considerable emotional energy to develop them. But once we can master our routines, make them essential rather than non-essential - then, says McKeown, we have won a great victory.  Because once something is routine, it becomes "the gift that keeps on giving".

---

Application:

I am a creature of the morning routine.

For years now, I have risen at 0500. I read the Bible, pray, read a few pages in a theological book or philosophical book, and journal.  I then study language for approximately 30 minutes, then change and do calisthenics, then walk.  I return home, shower, make breakfast, and catch up on blogs and comments and start writing (or completely write) a post.  I brush my teeth, grab my lunch, and am usually out the door by 0730-0735.

My evenings are less routine, but by the time I go to bed my lunch is made, my breakfast laid out, my clothes picked out, and my exercise clothes ready.

The morning routine varies a bit on the weekends - maybe a little less language or more focused language, less or more of a walk, definitely more coffee. But they are largely the same.  But the evening routine always happens.

I cannot say this is a perfect set up, but I do seem to make time to at least do every one of those things in the morning - and am enabled to do more in the morning because I have prepared in the evening.

My struggle is applying that same logic and practice to my evenings.  But I am working on it.

Friday, August 08, 2025

Essentialism (XXVII): Execute: Progress

 "Every day do something that will inch you closer to a better tomorrow."

- Doug Firebaugh

Greg McKeown suggests, as an example to this chapter, that there are two ways to seek compliance. The first is enforcement - catching someone when they are noncompliant and punishing them (as anyone that has received a speeding ticket can attest to).  The second is to seek to reward the behavior that we seek compliance with.  

Rewarding good behavior for compliance is a stronger pull than we likely suspect; even I have been known to get excited for the smallest of things which are simply an output of me doing something differently or better.  Over time, those small rewards add up to large progress - much like weight training:  you seldom see a session to session increase; you definitely can see a month to month or year to year increase.

The Nonessentialist, posits, McKeown, gets trapped in the idea of going big and full bore on everything:  "The Nonessentialist operates under the false logic that the more he strives, the more he will achieve, but the reality is, the more we reach for the stars, the harder it is to get ourselves off the ground."

The Essentialist, by comparison, "...starts small and celebrates progress.  Instead of going for the big, flashy wins that don't really matter, the Essentialist pursues small and simple wins that are essential."

Research suggests that the most effective form of human motivation is progress - and the most effective form of that is progress which could be called "everyday progress", those small wins that build a stepladder to larger successes instead of the huge planned win, which is like forcing a block of stone from behind.  McKeown here quotes Henry B. Eyring:  "My experience has taught me this about how people and organizations improve:  the best place to look for is for small changes we could make in the things we do so often.  There is power in steadiness and repetition."  We have a choice, McKeown suggests:  "We can use our energies to to set up a system that makes execution of goodness easy; or we can resign ourselves to a system that makes it harder to do what it good."

How, then is this to be done?

- Focus on Minimal Viable Progress:  There is a concept in industry of "minimum viable product, the simplest product that is useful and valuable to the customer or what essentially needs to be in place to move forward" (we use this in my industry as well).  McKeown suggests a similar exercise here:  "What is the smallest amount of progress that will be useful and valuable to the essential task we are trying to get done."  He gives an example from his life, the writing of the book Essentialism:  He started with a Twitter post, then a blog post to find out how viable his idea of the book was.  At each step, he refined his idea and built on the progress of how many people engaged on the idea.

- Do the Minimal Viable Preparation:  There are two ways to start a project, says McKeown:  early and small, or late and big.  Late and big many of us know from last minute preparations for things like tests and college exams - possible, but not viable long term.  The second, early and small, asks the question "What is the minimal amount I could do right now to prepare?"

This manifests itself in preparation, but when one starts preparing early enough, the steps can be small and manageable.  McKeown quotes the example of a well know speaker who prepares big speeches months before delivery. His first act of work?  Creating a file and writing down ideas for the speech.  The initial activity takes four minutes or less - but he has started on the road to progress.

-Visually Reward Success:  Everyone, I suspect, can remember a time as a child where at school or at home there was a visual tracker - a thermometer, a tree - that tracked progress on a task or something like fund raising.  Every day, you would look at that chart and see the progress that was being made.  Turns out that we, as adults, are no different.  Says McKeown "There is something powerful about visibly seeing progress toward a goal.  Don't be above applying the same technique to your own essential goals, at home or at work."

"When we start small and reward progress, we end up achieving more than when we set big, lofty, and often impossible goals.  And as a bonus, the act of positively reinforcing our successes allows us to reap more enjoyment and satisfaction out of the process."

---

Application:

There is an old saying that goes "Nothing succeeds like success".  Understood in the context of McKeown's comment above, it is an excellent path for progress (and success).

I cannot count the number of grandiose projects I have started and then fallen short on.  The ones that have stuck with me and which I have really succeeded in are the ones that had small, steady wins.

I noted weight lifting as an example above. The same is true of writing and Iaijutsu and yogurt making and a host of things I have also done: I have made progress, because I have seen small acts of progress in everything.

If I fall short in this regard, it is that I am not good at visualizing success in these matters where I can do so.  To McKeown's point above, there is something about seeing improvement made writ in visual form that drives me to do even more.

My challenge?  Start smaller, make progress more visible.

Friday, August 01, 2025

Essentialism (XXVI): Execute: Subtract

 "To attain knowledge add things every day.
To attain wisdom subtract things every day." 
- Lao Tzu

Greg McKeown starts this chapter by referencing the book The Goal by Eliyahu Goldratt, a fictional story written about a character trying to turn around a failing production plant in three months.  The book - which I have read and is one of the few "business fiction" books that I would heartily recommend - is a parable of the author's theory of Constraints.  

A constraint, in the story, is a bottleneck or obstacle which holds the whole system back. One can "fix" parts of the system, but unless one removes a constraint, the whole system will not improve.

The message is brought home to the main character, Alex Rogo, when he takes his son and his scout troop on a hike.  As the boys hike along, they tend to spread out and one boy - Herbie - is the slowest one of all.  Hikes become a miles-long event, trying to manage boys at the head of the hike and the end.

Then Alex comes up with an idea.  He puts Herbie at the front of the line.  Now every boy is together because every one can keep up with the boy in front of them.  But now there is a new problem: the troop movies at Herbie's pace.  Alex comes up with another idea:  Do anything he can to help Herbie go faster, because improving Herbie's pace will improve the pace of the whole troop.  He removes weight from Herbie's pack and distributes it to the other boys.  Suddenly Herbie can move faster and thus the whole group moves faster.

Alex's application to his job is, hopefully, not hard to see:  by finding the bottleneck at his job and increasing that efficiency, he increases the speed of everything.

The application for Essentialist?  "The question is this:  What is the 'slowest hiker' in your job or your life?  What is the obstacle that is keeping you back from achieving what really matters to you?  By systematically identifying and removing this 'constraint', you'll be able to significantly reduce the friction keeping you from executing what is essential."

The Essentialist then systemically looks at the overall functioning of the system to find "the slowest hiker".

A Nonessentialist does not do so.  Instead of trying to find inefficiencies, he is trying to react to them by plugging this hole, and then thus hole, and then another one.  They try to keep everything going, instead of asking the question "What is in the way of achieving what is essential?"

How, then, does the Essentialist do this, "doing more by removing more"?

1)  Be clear about Essential Intent:  We cannot know what obstacles need to be removed until we understand what the desired outcome is.  If we do not know what we are trying to do, any change will be arbitrary. How, suggests McKeown, will we know when we are done?

2)  Identify the "slowest hiker":  Rather than just attacking a project, McKeown suggests taking a few minutes to identify every obstacle or issue that might prevent the project from getting done.  After the list is in place, prioritized the list and answer the question "What is the obstacle that, if removed, would make the majority of other obstacles disappear?"

A note here:  Not ever "slowest hiker" is non-productive. It just may a semi-productive activity may not help contribute to the execution of the goal.  

There will likely be multiple obstacles; it is important to remember that there is only ever one priority.  Removing obstacles which do not budge the priority indicate they are not the "slowest hiker".

3)  Remove the obstacle:  This can take a variety of forms. It could be a way of thinking like "Things need to be perfect before I move on".  It may be a person - in which case, one might ask "What is the obstacle preventing you from moving forward (and helping me), and how can I help you to remove it?"

Removing Obstacles - Subtracting - does not have to be hard or difficult.  Things can even start small, like realizing which boy is the slowest hiker.  But once the process is started, suggests McKeown, obstacle removal leads to another obstacle removal, and suddenly small stones have become an avalanche.

---

I have not read The Goal in something like 20 years or more - I remember liking it very much; I should probably revisit it to see how it has aged.

The Constraints Theory is one that I like, possibly because it is an easy one for me to understand:  Find the rate limiting step, address that, and then move on to the next rate limiting step.  Easy in theory, harder in practice - especially in the practice of personal life.

Application in processes is easy:  map the process, find the rate limiting step, and fix it, just like the main character did in The Goal with his slowest hiker.  Mapping personal processes or projects can be much more difficult and effervescent.  

If I had to make a trial run, perhaps it would be something like practicing Iajutsu.

What is the process? In short, getting the uniform on, practicing, and then going back to street clothes.  Easy enough.  But what is the process prior to that?  Deciding to practice.

I use the word "deciding" there.  What would be a better word is "programming", in the sense of "Every day at this time, this is what I do."  That removes the bottleneck of "deciding", which too often can be pushed off until suddenly there is no time left.  Once there is an agreed upon time, then I just work backwards (to getting ready) and forward (changing back).  The bottleneck of "Time" is now reduced.

Next, of course, is intensity...but that is another bottleneck for another day.


Friday, July 25, 2025

Essentialism (XXV): Execute: Buffer

 McKeown starts this section with the story of Joseph (Yes, that Old Testament Joseph) and the story of the seven heads of grain and seven cows.  If you are of a certain age, you will remember this story from its flannelgraph presentation:  the seven fat cows appearing and then getting eaten by the seven skinny cows, the seven full heads of grain being devoured by seven skinny heads of grain.  What did this mean?  A famine was coming; God was graciously giving warning of the fact.  The Egyptians, under Joseph's guidance, used the seven years of plenty to building up supplies for the seven years of famine.

They built a buffer of food - which, simply put, is something that prevents two things from coming into contact with one another.  States have been created as "buffers" to prevent other states from coming into direct contact.  In chemistry, a buffer solution can be used to help mitigate the direct contact between two elements of a solution.

Just as for Joseph, suggests McKeown, buffers play a key role in the life of an Essentialist. How?  By preparing, we can allow adequate time and space to accomplish everything that we need to.

How often have we estimated down to the minute the amount of time it takes us to get from point A to point B, only to find that the unexpected happens:  an accident, a ticket, a detour we had no idea was coming up.  How many times have we allocated X amount of time to accomplish Y task, only to find out that the task was more involved or complex than we thought and we spend far more time on it?

A lack of buffering can represent a sort of "Best Case" scenario thinking.  I have heard the called in my business career "Running The Perfect Race":  Assumptions are made that a year's worth of work can be executed flawlessly and that every manufacturing event will be completed, not acknowledging the fact that things happen and batches are lost. What this leads to is a series of reacting as we try to compensate for the event. Sometimes we can make it work:  the all-nighters to do the paper or report we committed to, the quick turn around to make another run, the remaking of six dozen batches of cookies for the party.  But all of that comes at a cost, most probably to ourselves at least and to others.

If these sorts of things happen - and they always do - how does the Essentialist build these buffers?

1)  Use extreme preparation: McKeown contrasts Roald Amundsen and Robert F. Scott in their race to reach the South Pole.  The short version is that Amundsen prepared heavily compared to Scott (4 thermometers to 1, 3 tons of food to ton, marking a supply depot with 20 markers miles apart instead of a single marker.  The ending?  Amundsen made the South Pole relatively painlessly; Scott and his team died.  

Preparing better - expecting issues, putting in slack times, acknowledging that you will not run the perfect race - makes success more achievable.

2)   Add 50% to your time estimate:  We are terrible at estimating the length a task will take. How many times have we suffered from transit issues as above?  How many times have estimated time on a task that was inaccurate.

Daniel Kahneman, in 1979, coined the phrase "planning fallacy" in 1979.  It refers to the fact that people tend to underestimate the amount of time a task will take, even though they have done the task before. In one study, only 30% of respondents in a study completed the task in the time they had estimated.

The solution?  Add a buffer.  McKeown suggests add a 50% time buffer:  "Not only does this relieve the stress we feel about being late (imagine how much less stressful sitting in traffic would feel if we weren't running late), but if we do find that the task was faster and easier to execute than we expected (though this is a rare experience for most of us), the extra found time feels like a bonus."

3)  Conduct scenario planning:  Or in the fancy words of business, create a risk management strategy to prepare against the risks of any task.  McKeown suggests 5 questions, based on the work of Erwann Michel-Kerjan:

1)  What risks to you face on this project?
2)  What is the worst-case scenario?
3) What would the social effects of this be?
4)  What would the financial impact of this be?
5)  How can you invest to reduce risks or strengthen financial or social resilience?

Essentialists, says McKeown, accept the reality that nothing can ever be fully anticipated in life.  What can be done to mitigate this is to build in buffers to manage the unexpected.

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Application:

Reading this sections comes across very much as a business sort of exercise. And in one sense that is very true:  risk management and buffering against the unknown is a trait of every successful business.  And yet, how little I apply this in my own life.

Part of this I instinctively use, brought on by my high school band teacher:  If you are early, you are on time;  If you are on time, you are late.  As a results, I tend to try to leave enough time to transport myself somewhere to arrive early.  This is easy in travel terms; I do not apply this regularly enough to all other parts of my life.

A buffer (50% is a luxury) is something I also do almost haphazardly, although I am better about arguing for time at my job.  Along with a buffer, another area of success can be simply spacing out tasks - for example, writing a post with time enough for a leisurely writing and editing instead of cramming it in on the day before (not that this has ever happened here...).

Conduct scenario planning?  I do this financially - but almost nowhere else in my life.  And yet through my job, I see the benefits of this exercise every day.

I am doing some of these things.  I could do much more of them.

Friday, July 18, 2025

Essentialism (XXIV): Execute: How Do We Make Doing The Vital Few Almost Effortless?

 McKeown is, if nothing else, methodical.  As he has walked us through Essentialism, he has taken us through:

- What Essentialism is (Essence)

- How we find our Essentials (Explore)

- How we make room for our Essentials (Eliminate)

Having done all of this, there remains one element:  How do we ensure that we work on our Essentials every day?

McKeown goes back to his example of the overly full closet:  Even after we have organized the closet and have done the initial sorting, closets are not static items.  If we do not make an effort to maintain the organization by providing a methodology of things like regular sorting and donations and watching what we purchase, we will end up with the same issue:

"In other words, once you've figured out which activities and efforts to keep in your life, you have to have a system for executing them.  You can't wait until that closet it bursting at the seams and then takes superhuman efforts to purge it.  You need to have a system in place so that keeping it neat becomes routine and effortless."

Non-essentialists force execution, writes McKeown.  Essentialists take the time they have saved by Eliminating the nonessentials and then invest it into designing a system to make execution a sustaining activity with minimal input from them.

We like to do easy things as humans.  Execute is simply how Essentialists make things easy for themselves to do the Essential things.

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The actual test of any system is not just "Does it work?", but "Does it work over time?"

You can see this in the success of Six Sigma/Lean projects.  At one time I used to know the precise number, but well over half of those projects fail after 3-5 years.  Why?  Because the amount of time and effort to maintain them is too much for standard operations.  The project champion moves on and no-one else sees the value in continuing the work.  It just becomes "one more thing to do".

McKeown's closet metaphor works for me, if for no other reason than - having recently moved and had reorganize things - I see the practice of it daily.  Even if I organized things in the house, things seem to keep showing up.  If I do not keep on top of it, the apartment will begin to look like a hoarder's lair in short order.

It is not just enough to organize.  Sustaining is where one realizes long term success.

Friday, June 27, 2025

Essentialism (XXIII) Eliminate: Limit

 "No is a complete sentence" - Ann Lamott

The disappearance of boundaries, says McKeown, is typical of the Nonessentialist era in which we live.

Technology has not helped this, of course.  Even at the time of the publihsing of Essentialism in 2014, McKeown notes that technology had already made more things possible like calendars with Saturday meetings.  It is far worse now, of course, in that with the democratization of the InterWeb and the regular issuance of personal computers to employees and The Computer in Our Pockets, we are accessible at any time of the day or night.  

But more than just the technology, the fact is that that technology would not matter if it were not for the lessening of boundaries between personal/family and business life - as McKeown, notes, "It is hard to imagine executives in most companies would be comfortable with employees bringing their children to work on a Monday morning, yet they seem to have no problem expecting their employees to come into the office or to work on a project on a Saturday or Sunday."

Boundaries, he notes, are a lot like the walls of a sandcastle: Let one fall down and eventually they all fall down.  And it can be uncomfortable, and even job or relationship ending, to say "No" to such requests.  Yet Mckeown notes that not pushing back can cost us more: it costs us the ability to choose what is most essential.  If we do not set our boundaries, it is not that there will be no boundaries; it is that they will be set by someone else to serve their design, not yours.

Nonessentialists think of boundaries as constraints or limits, a sign of weakness in a productive life - after all, what successful person ever said "no" to opportunity?  Essentialists, on the other hand, seeing boundaries as freeing, setting aside time to work on their essential goals and objectives, not the goals and objectives of others.

There is a saying that goes something to the effect of "A failure to plan on your part does not constitute an emergency on my part" - that other people's failure to plan (or in this case, have boundaries) does not and should not mean that I stop what I am working on to address it.  And yet we all have these people in our lives, high-maintenance individuals who make their issues our issues, their purposes our purposes, their agendas the things that must be completed (instead of ours, of course).  How does the Essentialist push back?

1)  Don't rob people of their problems: Problems, it has been said, are opportunities in disguise.  That said, not all problems are our problems.  Sometimes they are problems of others who make their problem our problem.  Sometimes we have to take on that problem (say, at work when my manager brings me an issue that must be dealt with and they cannot); other times though, they are problem which we somehow choose to take on or are saddled with.  This can look like a pet project (not critical) that someone else asks us to take on or being asked to review something that is not ready for prime time (you are being used as an unpaid editor) or someone that likes to talk when you critical items to do (to be fair, I am guilty of this).

The solution? Put up fences.  Demarcate what is and is not your responsibility.  Do not deny people the ability to grow through their problems.

2)  Boundaries are a source of liberation:  Just as fences keep pets and children in from the dangers of roads by both expanding their total space and putting a barrier between them and traffic, setting up boundaries allows us to be "...free to select from the whole area - or the whole range of options - that we have deliberately chosen to explore."

3) Find your deal-breakers:  A deal-breaker is any kind of request or activity that you will refuse to say yeas to, unless such a request overlaps your own agenda or priorities.  Know what these are up front so you can easily say "no.

One method McKeown suggests for understanding these is to write down any time someone makes a request of you and you feel somehow violated or upon.  It may only be a "minor pinch", but it is likely that this is indicative of a hidden boundary that is a deal-breaker.

4) Craft social contracts:  McKeown relates a story in which, at being put with a colleague on project who approached such things a very different way - yet the project was successful and harmonious.  He credits this to the fact that at the beginning of the project, they sat down and McKeown defined what his priorities were, what he would and would not do for extra work - and asked his colleague to do the same.  They then worked through what they wanted to achieve on the project and what boundaries were necessary to use each other's time productively.  As a result, they were able to work on the essentials of the project to achieve it without the typical issues they often arise when different styles try to mesh without being conscious of where the boundaries are.

In the working world, these can sometimes look like Service Level Agreements (SLA):  what you should expect of me and what I should expect of you.

The great thing is that limits and boundaries, like with any habit, become easier to enforce and adhere to as they are practiced.

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Application:

I am not very good at setting boundaries - or at least, not very good at keeping them intact.

Being a person who is highly people pleasing oriented does not help.  I am forever trying to be helpful (making other people's problems my own), bad at setting boundaries (lest I anger or disappoint people), unwilling to admit I have deal-breakers (see above), and almost never set up social contracts (possibly because that involves revealing more than I care to about myself, or at least feeling that way).

In other words, I could pretty much work on any one of these four areas and be 100% in the game.

Of them, the deal-breaker seems the most interesting me - somewhat surprisingly. I am often aware of that small "pinch".  I had no idea it could be indicative of a larger issue.  And I am sure, if I thought about it at all, there would be several deal-breakers lying around in plain view.

Of everything in the "Eliminate" category, this seems to be the one I have made the least progress on.

Friday, June 20, 2025

Essentialism (XXII): Eliminate: Edit

 "I saw the angel in the marble and carved until I set him free." - Michaelangelo

Of all the roles in film making, says McKeown, one of the most unknown and  underrated is that of the film editor.  It is a category in the Academy Awards, but almost no-one outside of the industry actual knows any of the names of film editors.  An interesting fact is that - since 1981 and as of the writing of the book in 2014 - not one film had won Best Picture which had not also been nominated for Best Film Editing.

The fact may not be obvious to us as viewers, except when one sees a much longer version of the film - a "Director's Cut" or some other edition.  If one is familiar with the released movie, one begins to appreciated the care and effort made to craft the whole movie:  things end up on the cutting room floor not just because of time, but because of the fact that it does not contribute to the whole of the movie.

Editing - defined by McKeown as "The strict elimination of the trivial, unimportant, or irrelevant"- is a core Essentialist trait.  It is a deliberate act performed to subtract which in turn adds to the whole, like a book editor who subtracts from the author's work in order to "add new life to the ideas, settings, plot, or characters".  As one editor defines it, "My job is to help the reader have clearest possible understanding of the most important message or takeaways."

By editing, we are forced to undertake that Essentialist task of making tradeoffs.  Instead of, like an author, having everything in the book, we have to decide what things will make it better.  It may mean killing characters, eliminating pages of written text, or even starting over - Steven Pressfield relates that his first draft of The Hot Gates was over 900 pages; the final version is around one-third of that.

How does the Essentialist get there?

1) Cut Out Options:   Editing involves cutting out anything that obscures the main message.  Cutting out options means consciously eliminating other potential decision trees - but that, suggests McKeown, is the essence of Essentialism.

McKeown makes the point that the Latin root of the word decision - cis, or cid - literally means "to cut" (thus words like scissors, homicide, fratricide, so deciding really is "cutting things out".  And by cutting things out, we make the remaining things more clear and give ourselves more time to concentrate on those things that "made the cut".

2) Condense:  For the writer, every word, every sentence, every scene should matter.  An editor is someone that is ruthless in making that happen:  Can one word be used in place of two?  As Alan D. Williams (an editor) observes "There are two basic questions to an author: What is it you want to say?, and Are you saying it as clearly and concisely as possible? "

At its heart, condensing means less waste, not doing more at once:  "Thus, to apply the principle of condensing to our lives we need to shift the ratio of activities to meaning.  We need to eliminate multiple meaningless activities and replace them with one meaningful activity."

3) Correct:  To correct simply means to make something right.  For an editor, it means understanding the overall thrust of a work;  a good editor, says Michael Kahn, does not always do what the author tells him to do, he does what he thinks the author really wants him to do. This, he says, helps him to make corrections that the author themselves might not even be able to verbalize.

It is the same for the Essentialist, says McKeown.  By making course corrections to come back to our core purpose - once we understand and have established it - we can compare our activities and actions to our real intent, and change if necessary..

4) Edit Less:  A great editor, McKeown states, does not just edit. They also understand when not to edit, to leave certain things as they are although they may violate the "rules" or intent of the work - because they see the work as a whole. They have the ability to show restraint.

In a similar vein, the Essentialist as the editor of their lives needs to practice the same sort of restraint.  It is not always necessary to immediately step in - here McKeown uses the examples of the e-mail thread where our first temptation may be to jump in first and hit "reply all" or being in a meeting and always insisting on giving our opinion.  Instead, we can wait, watch, observe, see how things develop.  Sometimes doing less is really doing more.

The Non-essentialist struggles with the idea of editing, seeing it as something to do only when everything else has become overwhelming. This is precisely the wrong time to do such things, as it may entail major changes or cuts not of our own making. Better, suggests McKeown, to follow the path of  the Essentialist, to edit our activities along the way in order to make periodic and deliberate adjustments.  Make this a habit, he says, and the process of "the main thing being the main" thing in our lives will become a cadence which is natural and unforced.

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Application:

I am at best a lousy editor.

Sitting down and generating content is not a huge issue for me. Editing that same content often seems like a task I cannot complete.

If you were to ask me why, the answer I would give you is that it is boring, non-creative, and does not result in noticeable changes.  But if I am honest, those are all cop-outs.  The real reason is that I am lazy about it - so it should not be a surprise that I struggle with editing my life as well.

If I look at what McKeown has written, I suspect my biggest challenges are 1) I too often do not understand what the actual message is supposed to be (versus what I make it to be; and 2) Inability to cut options (which, as long-time readers know, I have struggled with immensely).

I do note that editing also takes time, which means that one has to plan one's finished product accordingly - for example, if I want to edit a post, likely I need to start writing them far more in advance than I do (which I really should be doing, to be fair).  Likewise in life, I need to see things out a bit further in order to start the editing to get there now.

I am not perfect at this- but I am far better than I was two years ago.

Friday, June 13, 2025

Essentialism (XXI): Eliminate: Uncommit

"Half of the troubles of this life can be traced to saying yes too quickly and not saying no soon enough." - Josh Billings

Those of a certain era - myself included - may recall the miracle of the Concorde jet, a passenger plane which made the trip from London to New York in a little under 3 hours, less than half the time of the traditional plane flights.  It was an aeronautical marvel.

It was also a financial failure.

In four decades of service, the project consistently lost money - yet every time it went over budget, the national governments of France and the United Kingdom continued to pour money in.  They did the consciously, knowing that it would never turn a profit (final total was over 16 Billion Pounds Sterling).

Why did this do this? Beyond just what was likely the face saving nature of not discontinuing a national project, it was sunk cost bias, that tendency of humans to continue to invest time, energy and money into something that we know is not going to succeed because we have already invested time, energy and money which cannot be recovered.

A sunk cost bias, suggests McKeown, is the mark of a Non-Esssentialist:  realizing that they are continuing to devote time and energy to something which they clearly realize has no chance of achieving what they had hoped and indeed may be a dead end (Teenage and early-20's TB, your dating life is calling), they continue to plod on, not able to simply admit things are not working and stop.

But, McKeown points out, this is not the only sort of Commitment trap that lies in this area:

1)  The Endowment Effect:  In this trap, we tend to undervalue things that are not our and overvalue the things that are ours - thus insuring we never get rid of them.  This applies to things (any collector always believes their items are top of the market, when the market says otherwise) or activities (that project or committee we cannot let go of because we believe that we are critical to it).

The Solution?  Pretend that you do not yet own it.  Instead of asking "How much do I value this item?", ask "If I did not own this item, how much would I pay to obtain it?"  Likewise for opportunities:  instead of "How will feel if I miss out on this opportunity?", ask "If I did not have this opportunity, how much would I be willing to sacrifice to obtain it?"

2)  Get Over the Fear of Waste - As adults, per Hal Arkes (professor of psychology, The Ohio State University), we are more vulnerable to the sunk cost bias than children because we have had a lifetime of exposure to the "Do not waste" rule.  As a result, anytime we abandon something we feel that we have wasted it, something we are told to avoid.  

An example:  If a person had purchased two trips, one more expensive but less enjoyable and one less expensive but more enjoyable, they will tend to do the more expensive trip even though they will enjoy it less. Why?  Because they will have "wasted" the money on the more expensive trip if they do not take it.

The Solution?  Admit failure to begin success.  The classic example of this, says McKeown, is driving around endlessly instead of asking for directions.  Realizing we made a mistake in committing to something and simply letting it go releases the power it has in our lives.  Or to use the old adage, "First rule to getting out of a hole:  Stop digging".

3)  Stop Trying to Force a Fit:  McKeown uses the example of Dustin Hoffman's character in the film Tootsie.  Every time Hoffman auditions, he is told he is too young, too old, too tall...just different.  Like Hoffman, we often try very hard to become something we are not.

The Solution?  Get a second opinion.  Certainly just because it seems we are a mismatch something is no reason not to try - but often we are too close to see this.  We can benefit a great deal from a neutral third party who has no emotional investment in the situation and has no vested interest in the outcome. They can give us the "permission" to stop something that is clearly not working out.

McKeown here gives an example from his own life, spending months trying to force a project that was not moving forward.  He was unwilling to give it up - "I can make it work" - until he shared his frustration with a friend, who listened and then responded "You're not married to this".  This allowed McKeown the emotional space to stop.

4)  Be Aware of the Status Quo:  Sometimes we do something because we have always done something.  Anyone that has worked at a business that has a system that has long been outgrown by the company has seen this in practice; it is known as the "status quo bias".  

The Solution?  Apply Zero-Based Budgeting.  Like an accountant starting a new budget, use zero as a baseline and begin to justify every expense from scratch.  This does several things:  It allocates resources based on needs rather than history, it detects exaggerated budgets, draws attention to obsolete operations, and encourages people to be clear in their purpose and how expenses align to their needs.

Assume the same, McKeown suggests, to our own endeavors.  Instead of trying to budget our time we simply assume that all previous commitments are gone.  Then, starting from scratch, we ask ourselves what we would add to our schedule now: "Every use of time, energy, or resources has to justify itself anew.  If it no longer fits, eliminate it altogether."

5)  Stop Making Casual Commitments:  Some people have the habit of making soft commitments, things they have unintentionally agreed to in casual conversations or a comment.  We are chatting with someone about something and suddenly we find we are going to a restaurant or have a hike this coming Saturday.

The Solution?  From now on, Pause before you Speak:  McKeown suggests a simple enough solution: Pause five seconds before you respond to anything.  In that five seconds, ask yourself "Is this essential?"  And if you have made a casual commitment that is not essential? Humbly apologize and say that you did not fully realize what you were committing to.

6)  Get Over The Fear Of Missing Out:  This is a plague on modern society.  We fear on missing out on something, so we commit to everything.

The Solution?  To fight this fear, Run a Reverse Pilot:  In business one often hears the idea of a prototype or pilot program, a small scale model representing a larger idea or system.  In a reverse of this idea, McKeown suggests testing if removing something from one's life has any negative consequence.

In this model, one chooses a thing - a report at work for example, or a commitment to someone that you assumed always made a big difference to them - and you scale back.  If something happens or it is noticed, it indicates it is important.  If it does not cause any impact, perhaps its value is only in our own mind.

McKeown notes that this can be hard for us, because when we uncommit we may feel like we are saying no to someone or abandoning something.  This may feel true.  But the Essentialist, suggests McKeown, has the larger view of their most important things in view.

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Application:

So rather unexpectedly, last year I got to apply this in an unexpected way: I moved.

All of a sudden, every activity I did in New Home 2.0 was effectively eliminated.  All I had a New Home 3.0 was my stuff, my rabbits, and a dojo in my sword style.  

This was, in a way, a combination of a great many of the recommendations that McKeown has above.  Suddenly I was faced with a blank slate and the question "What do I want to do?"

Some things I kept.  Some things I was doing I have not done since I moved.  Other things I continued to do, but have asked the question from time to time "Is this still something I want or need to do?"

It was not the way I anticipated it working out, but I can say that it has done a pruning I was not likely to do of my own accord.

Friday, May 30, 2025

Essentialism (XX): Eliminate: Dare

 "Have you ever said yew when you meant no simply to avoid conflict or friction?"  We all have, says McKeown, and this leads to what he considers to be one of the most important skills in being an Essentialist:  the ability to say "no".

The ability to dare to say no, he says, really becomes an exercise in courage:  the courage of the Essentialist to say no to thing - good things - and people - good people.  Without this sort of courage, the Essentialist simply becomes a series of lip services, something we want to do - but never do.

It is hard - one of the hardest things (in a social sense) that we as humans can do for two reasons.  The first is relatively straightforward - do we know enough about what is essential to make those choices.  The second is that, as humans, we want to get along with others and so saying "no" can be awkward for us.

How do we get out of this trap?  "By learning to say no firmly, resolutely, and yet gracefully".  Easy enough to say, difficult to do.

But it is critical - because if we are always saying "yes" to everything, something else will have to be pushed aside to meet the new commitment until there is simply no time to do such things.  So how is this accomplished?  Perhaps unsurprisingly, McKeown has some suggestions:

1)  Separate the decision from the relationship:  Denying a request is not the same as denying a person.

2)  Saying "no" gracefully does not necessarily involve using the word No:  The English language is vast; there are phrases such as "I am flattered that you thought of me but I do not have the bandwidth" or "I a would very much like to but I am overcommitted" that accomplish the same task.

3) Focus on the tradeoff:  Focus less on what we are saying "no" to and what we are instead saying "yes" to - after all, the Essentialist knows life is tradeoffs and while we can do anything, we cannot do everything.

4)  Remind yourself that everyone is selling something:  Not that all people are evil of course, but everyone is trying to sell something in exchange for your time - is it worth it?

5)  Make your peace with the fact that saying "no" often requires trading popularity for respect:  When we say "no", suggests McKeown, there is often a short term loss of respect.  It is natural - and leaves the asking party perhaps feeling sad or disappointed or angry.  But there is another side of the coin, he suggests:  over time, people that feel that short-term disappointment or anger may see it transformed as they come to see that the Essentialist treats their time as valuable.

6)  Remember a clear "no" can be more graceful than a vague or noncommittal "yes":  There is nothing worse as a person asking for something to get what your think is a "yes", only to find out that they never really committed in their mind in the first place.  People respect clarity; a clear "no" means they know the next step (finding another person) rather than the vague "yes" that means they plan, only to be disappointed.

In closing, McKeown offers eight ideas to say "no" gracefully:

1) The awkward pause (or, delaying to think or until the other person adds more information).

2) The soft "no" (or "no, but").

3)  "Let me check my calendar and get back to you."

4)  "Using e-mail (or now, chat) bouncebacks.

5) Say "Yes.  What should I deprioritize?"

6) Say it with humour.

7) Use the words "You are welcome to X, I am willing to Y".

8) "I can't do it, but X might be interested".

In closing, McKeown notes that the ability to say no is a leadership capability. The more we practice - gracefully, politely, even kindly - the better we get at it.  Quoting Tom Friel, former CEO of Heidrick and Struggles, he notes "We need to learn the slow 'yes' and the quick 'no'".

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Application:

Perhaps unsurprisingly, saying "no" is something I have struggled with for the bulk of my life.  As someone who is by and large a people pleaser, the opportunity to say "yes" is an opportunity to please people.  But as McKeown notes, we cannot say "yes" to everything and everyone else and somehow get done the things we would like to get done.

And so, of necessity I have had to learn to do this.

If I look at the various techniques listed in the book, by far the ones I used of late are the "no, but", "Let me check my calendar" (a great one for work), and saying it with humour (always with me, the humour).  And, of course, learning in general to separate the individual from the request.

Am I always successful at this?  Of course not, and I am probably still more likely than not to say "yes" to a request.  But at least now, I take a moment and think if I have the time and bandwidth to accommodate it, given what I myself have to work on.  It is not perfect, but I am on the journey.


Friday, May 23, 2025

Essentialism (XIX): Eliminate: Clarity

 McKeown starts out this chapter with three mission statements - a manufacturer of agricultural equipment, a general manufacturer of things ranging from garbage trucks to electronic equipment, and food and beverage company focusing on soy, milk and dairy - and asks the reader to figure out which is which:

1) Profitable growth through superior customer service, innovation, quality and commitment.

2) To be the leader in every market we serve to the benefit of our customers and our shareholders.

3)  The Company's primary objective is to maximize long-term stockholder value, while adhering to the laws of the jurisdictions in which it operates and at all times observing the highest ethical standards.

Can you guess which is which?  McKeown offers no answer because there is not one; these statements are so general that any one could be applied to any company and are insipid at best.  Certainly they give not idea as to the actual purpose of the company.  In the same vein, he suggests, the first type of non-essential the Essentialist must eliminate is any activity which is misaligned with what you intend to achieve.  To do that, of course, one needs to be clear - not just pretty clear, but very clear - on what wants to accomplish:  "When there is a serious lack of clarity about what the team stands for and what their goals and roles are, people experience confusion, stress, and frustration.  When there is a high level of clarity, on the other hand, people thrive."

When clarity is lacking, he suggests, one of two things tends to happen.  The first is that people engage in politics because there is no clear end game and no clear method to "win", so people make up their own rules in order to make progress, which can look like (in business) trying to look better than someone else or in our personal life, making up social games like possession, lifestyles, or more modernly social media.  The second is that people become directionless and just "do" things, hoping that they somehow make progress (but as McKeown points out, good is not always effective and five different majors do not equal one degree).

How to combat this problem?  Essential Intent.

Essential Intent, he suggests, is starting by what a thing is not.  This requires a certain degree of specificity.  This requires us to define things that are inspirational and concrete, that are meaningful and measurable.  It may require us to make a decision that eliminates a host of others simply by design (McKeown's example is by deciding to become a doctor instead of a lawyer, many other options are eliminated).  

Essential intents, he suggests, should not be experiments in wordsmithing, like the examples at the beginning of the chapter.  In their best form, they answer the question:  "If we could be truly excellent at only one thing, what would it be?"  And they also answer the question '"How will we know when we  have succeeded?" - because if one is on a journey, one needs to know when one has reached the destination.

A true essential intent, suggests McKeown, "...is one that guides your greater sense of purpose and helps you chart your life's path."  He also notes that it is not easy but that it is rewarding:

"Creating an essential intent is hard.  It takes courage, insight, and foresight to see which activities and efforts will add up to your single highest point of contribution.  It takes asking tough questions, making real trade-offs, and exercising serious discipline to cut out the competing priorities that distract us from our true intention.  Yet it is worth the effort because only with real clarity of purpose can people, teams, and organizations fully mobilize and achieve something truly excellent."

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Application:

"Essential intents" - probably known more colloquially as mission statements or vision statements - are probably one of the most overused clichés of the modern world.  Every company I have worked for has had one, and every one has been relatively grandiose in its pronouncements and every one has been completely unbelievable in its execution.  Personal vision statements are much less easy to come by - so few have them formalized or share them - but if mine are any indicator, they are equally as overblown and ineffective.

But maybe that is because I have been asking the wrong question.

The question I have been asking is "What should I be doing" without the corresponding question "Why am I doing it?"

McKeown's statement of "five majors do not make a degree" or "Five different jobs in five different fields do not make a career" resonated with me - because that is quintessentially me.  Seldom if ever have I asked the question "What thing would I do that I would be excellent in?" - in my personal or my business life - and started from that answer.

Even if it is just applying it to my career life, I wonder what such a question and answer session - honestly asked - would reveal.

Friday, May 16, 2025

Essentialism (XVIII) Eliminate: How Do We Cut Out The Trivial Many?

 Think of the metaphor of cleaning your closet, suggests McKeown:  We have taken stock of everything that we have (Essence) and we have identified those clothes that matter most to use and/or are our favorites (Explore). Perhaps we have even organized them into "Keep" and "Probably get rid of" piles.

Now comes the difficult part: Getting rid of the "Probably get rid of" pile.

It is this part, he suggests, that is actually the most difficult part for almost everyone.  We tend to value things we own or things we have invested in more than perhaps we should (the "sunk cost" fallacy, where since we have sunk so much time and/or money into something, to stop it would be to "waste" that time and money).  Again, it comes down to hard questions:

1)  "If I didn't already own this, how much would spend to buy it?"

2)  "If I didn't have the opportunity, what would I be willing to do to acquire it?"

It is that second question, says McKeown, that lies at the heart of this part of the Essentialist journey - after all, we can do anything but we cannot do everything.

We have to begin to find the discipline to say "No" to the trivial many.

The question we ask should not be "What, of my competing list of priorities, do I say yes to?"  The better question is "What will I say no to?" - because, as you may recall, if we fail to say no to a nonessential, we are effectively say "yes" by default.

McKeown's proposition is that the more we start to find those things that we way "No" to, the more our priorities emerge and the more clarity we can contribute to our own life to make those contributions which lead to, as he says, "...the game changing breakthroughs in your career, and in your life."

Application:

Interestingly to me, this last section consumes almost half of the book in terms of pages.  That strikes me as instructive:  we as people have far more trouble saying "no" than we do saying "yes".

And we do not always get the choice, of course.  There are a great many things that I cannot say "no" to when my boss asks.  But - to be fair - there also a great many things I say "yes" to as part of my work that, upon reflection, I might not need volunteer for.

Likewise in my own personal life.  I will often say "yes" to things, because like most people I want to and like to be helpful.  But sometimes the "yes" of everything turns into the inability to do the things that I might really need to do in a flurry of activity that accomplishes needs or goals for everyone else but myself.

Even if one has not identified those essentials (and it is clear from last week that I have not), arguably everyone can use techniques and tools to start to eliminate those things that are non-essentials.  Project management types and time management gurus say the same thing:  If it is not for the project or target, find a way to reduce or eliminate it.  The same is true for any individual in the larger scope of their lives.

It can be argued that time and attention are the currency of the modern world and of those two, time is the currency that we can never gain back. Since it is only spent once, it seems sensible to determine that we spend it on the most important things.

Friday, May 09, 2025

Essentialism (XVI): The Uncomfortable Act Of (Not) Choosing

  For the last three months, we have been walking through Greg McKeown's initial proposal and thought processes around this idea that his proposes as Essentialism:

- That the Essentialist is looking to find the convergence of three questions:  "What am I passionate about?', "What am I good at"; and "What fills a significant need in the world?";

- That Essentialism incorporates the principles of Less but Better, Pursing Less, and Living a Life that really matters;

 - That Essentialists understand they have both the power and responsibility to choose (or other people and the world will choose for us) but that within that power lies the fact that while they can choose anything they cannot choose everything and that everything they choose is a trade off for something they did not choose;

- That Essentialists take the time and energy to consider those choices wisely through carving out the time to explore, exploring thoroughly and with the abandon of a child and looking not just beneath the surface of their lives as they engage in these matters, and ensuring they have their minds "right" through needed rest.

And then, of course, they have to Select, or make a choice.

It seems only fair, as I am recording my thoughts about all of this, that I, too, should engage in the process as well.

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I am, and have always been, at best an awkward chooser.  Some of that stems from the fact that I just have a wide variety of interests (and I do not think that McKeown argues per se against wide interests, just about the investment of time in them).  Some of that stems - as long time readers know - from the fact that I am often more concerned about what I will miss than what I will gain, a sort of early Fear Of Missing Out (FOMO) before such a term was coined.

And yet, if I am going to be intellectually consistent about this, I have to make a choice as well.

As you might imagine, there has been a lot of writing and thinking going on in the background as I have gone through this process.  Part of that is simply my nature; part of that is trying, at least, to take what I am writing about seriously.

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The final list came down into two large buckets:  Iai, with accompanying emphasis on physical training and the Japanese Language, and a bucket which might be called "Study of the Classicat to Byzantine world (and Anglo-Saxon England)" for lack of a more catchy phrase.  There are a couple of one-offs there as well - writing (of course), and the various small scale food preparation I do, and some form of art (in my case, harp). 

I thought earlier this week I had come to a decision.  "Thought", of course, being the operative phrase.

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And then, of course, I was reminded of a verse, a verse I have written this very year: "If any man would come after Me, let him deny himself, take up his cross daily, and follow Me."  That sounds a whole heck of a lot like "Maybe you do not make that ultimate decision".

As a result, this original post has been re-written.

Am I any closer to any kind of decision on Essentials?  I am - as demonstrated in the list above.  I know the areas that I am considering, or at least that are within my power to consider in that I am in some form or fashion good at them and I enjoy them.  The most significant contribution to the world?

That lies a bit beyond my sight or grasp at the moment, leaving me only the options to pray, watch, and continue forward.

Friday, May 02, 2025

Essentialism (XVI): Essence Of The Essentialist: Explore: Select

 "No More Yes.  It's either H^LL  YEAH! Or No."  This quote at the beginning of this chapter delivered by Derek Silvers at a TED talk, delivers what is the heart of this element of the Essentialist.  Said (and quoted) a bit more politely, "If the answer isn't a definite yes, then it should be a no."

Thought of in a different way by McKeown, it is The 90% rule:  

"You can think of this as the 90 Percent Rule, ant it's one you can apply to just about every situation or dilemma.  As you evaluate an option, think about the single most important criterion for that decision, and then simply give the option a score between 0 and 100.  If you rate anything lower than 90 percent, then automatically change the rating to 0 and simply reject it."

He notes that this skill, more than any other, emphasizes the reality of trades offs - meaning sometimes we will have to turn down a good option and have faith that the perfect one will come.  The perfect one may not come, but the very action of making applying selective criteria means that we - and not others - are making the decisions for ourselves. 

Fail to apply this sort of logic, McKeown states will lead to decisions that are too broad and commitments that are too many.  And by using a numerical values means that we are applying such decisions in a conscious, logical, and rational manner - instead of emotionally or impulsively.  

By defining high criteria, we remove those things that are not quite as high but drain just as much energy and time.  And by using criteria that are both selective and explicit, we have in our possession a systemic tool for discerning that which is essential and those things that are not.

He suggests applying to this to those questions that get at the root of Essentialism:  What am I passionate about?  What taps my talent?  What fills a significant need in the world?:  "We are not looking for a plethora of good things.  We are looking for the one where can make our absolutely highest point of contribution."

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Application:

This, to my ears is harsh language.  It is exactly two of the things I hate doing:  Applying a rating scale and being willing to walk away from things.  And yet, if I look back on my life, I have to ask the rational question "What would that look like?"

I get to ask the question because I am in the process of doing a form of this right now.

In my case, it is the sorting of books.  The question I am starting to ask is "Will I likely ever pick this up or use this again?"  While the answer is not "No" all the time, in certain genres - such as foreign languages - the answer is "yes":  Yes, I will likely never have the time to pick up that line of study again.

I am trying to apply it to new interests and projects as well.  Once I get past the initial blush of interest, is this something that - to quote McKeown above - is a 90% item for me?  If not - if there is not a logical reason to undergird my emotional reaction - I quietly put it to the side.

Am I perfect at it?  No, not yet - and maybe never.  But can I use it to give myself a reason to walk away from a thing without feeling like I am giving up on it? Absolutely.

Even the smallest application of this principle has lead to forward motion in my life.  Certainly something I need to apply more.

Friday, April 25, 2025

Essentialism (XV): Essence Of The Essentialist: Explore: Sleep

"The best asset we have for making a contribution to the world is ourselves." - Greg McKeown

McKeown starts the chapter with a story about a man named "Geoff".

At 36 he was at the pinnacle of his career:  he was an Ernst and Young Entrepreneur of the year, a Young Global Leader, cofounder of a successful economic fund, and CEO of a global microlending organization that reached 12 million poor families. His schedule, as a result of this, was hectic:  he traveled 60 to 70% of the year and slept 4 to 6 hours of sleep a night.

Which came at a cost, which manifested itself over time:  night-time anxiety attacks with no anxiety, organs shutting down, physical impediments like being unable to stand up.  After a series of emergency room visits and doctor visits, he was given two choices:  be on medication for the rest of his life or take a year off and disconnect completely.

He chose the second option, swearing that he would only be away for a couple of months.  What happened instead was unexpected, at least for him:  14 hours of sleep a night, six weeks of being unable to function.  The two months became much, much longer.

Almost 2.5 years after the initial diagnosis, he was asked what his experience had taught him.  "Protect the Asset" was his response - the asset, of course, being himself.

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If we are the greatest asset we can contribute to the world, says McKeown,  by underinvesting in  ourselves - our minds, our bodies, our spirits - and failing to care for them means we are damaging that which we would use to make the highest contribution.  And sleep, he, proposes, is one of those things.

Like "Geoff" above, McKeown experimented with his own reduced sleep schedule, trying to minimize it or even pulling once a week all-nighters.  His results, perhaps unsurprisingly, were similar to the ones listed above.  He may have gotten more "done", but it was not very well done.

Non-esssentialists, suggests McKeown, see sleep as just another thing to be done in an "already overextended, overcommitted, busy-but-not-always-productive life".  Essentialists contrarily see it as necessary to operate at high levels of contribution, and thus systematically and with deliberation program sleep into their lives - yet another of the tradeoffs Essentialists acknowledge must be made.

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The rest of this section is McKeown quoting various studies about the benefits of sleep.  One that I found particularly interesting is a study by K. Anders Ericsson of violinists.  The first factor - quoted in Malcom Gladwell's concept of "the 10,000 hour rule" - is that the best violinists spend more time practicing than the merely good violinists.  No surprise there.  But the next finding, not nearly as well known, was that the second most important factor differentiating the best violinists was...sleep.  They average 8.6 hours a night, 1 hour more than average Americans at the time. Additionally, they spent 2.8 hours napping throughout the week.  The authors of the study concluded not just that while the practiced more, the fact that they were well rested meant they could practice with greater concentration and thus get more out of the hours they practiced.

McKeown notes some companies at the time of writing were actively addressing this, by allowing variable hours (to accommodate early risers and night owls) or the infamous "nap pods" of Google or even setting policy that employees need not show up early (or at all) after a "red-eye" flight.   Why?  Because, he argues, those companies made the connection between well rested employees and excellent, creative work.

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Application:

Sleep is something that has come up quite a bit for me this year.

I am famously a Non-essentialist in this regard:  I for years have tried to program my life into allowing me the least amount of sleep that I need to allow me to "do" everything that I wanted or felt I needed to do.  The result was completely unsatisfactory on almost every count:  I was tired for the bulk of my career and everything I did was often in a haze of activity.

My thinking on this changed a great deal after reading the book Why We Sleep by Dr. Matthew Walker (which I recommend with the caveat that although Dr. Walker is as captivating a writer as an academic can be, there is a lot of material around the nature of sleep and how we came to know that and his opinions on policies about sleep to get to the part about actual sleep recommendations. If you can find the Appendix online, that is the application).  Beyond just all of the physiological benefits of sleep - which may include helping guard against Alzheimer's, something I am pretty interested in - he makes the very strong recommendation that everyone beyond the age of a teenager (e.g., when we hit our adult sleep patterns) needs 8 hours of sleep a night (or even little more).  But not really less than 7 hours.

8 hours of uninterrupted sleep is almost unheard of for me; my sleep pattern seems destroyed after the birth of Nighean Gheal and has never really come back (a casualty of being a parent); at most, I can generally sleep about 6 hours without waking and if I am lucky after that waking, slip in another hour of dozing.  What that means is that more like 7 hours a night.

That said, I try to act as if I am going to get eight hours a night.

Two things that Walker recommends are 1) Have a standard going to bed time including wind down that you never vary from; and 2) Have a standard waking up time you never vary from.  This has been the greatest challenge for me - not the standard waking up time, but rather the standard going to bed time.  Why? Because of course I am trying to fit "one more thing" into my day.

The other thing that I am practicing is that unless it is my waking up time (or within 15 minutes), I stay in bed.  I am not getting into the habit of waking up and deciding to get up and do things.  My father did that, until he was waking up at 0300 every morning.  I may not be able to go back to sleep, but I will not cave in to the fact that like or not, 8 hours is the goal.

Do I really hit that goal?  No.  I am still somewhat trying to fine tune my sleep pattern between when I wake up and when I go to sleep.  A full 8 hours would have me preparing for bed at 2030 and going to bed at 2100 - but I wake up far before 0500 and do not always go back to sleep.  And so I am working on fine tuning that time - somewhere between 2100 and 2145 seems ideal; 2200 is too late.  And based on those times, 7 to 7.5 hours is the maximum I seem to be able to get a night.

Do I feel better?  Somewhat surprisingly, I do.  I still struggle with not "getting enough done".  But I can now very definitively tell when I have enough sleep - and when I have not.